How Do I Handle YTD Calculations for a New Hire in SecurePayStubs?

When adding a new employee to your payroll, handling Year-to-Date (YTD) earnings correctly is important for accurate records. SecurePayStubs makes this process simple with a built-in feature for new hires. 

Using the New Hire Option 

1. While entering employee details, look for the checkbox labeled “This employee was hired this year.” 

2. Check the box labeled “This employee was hired this year” if the employee started working for you during the current calendar year. 
3. Once checked, you’ll be prompted to select the hire date from the date picker. 

How the System Calculates YTD 

• SecurePayStubs automatically calculates YTD earnings from the hire date forward. 
• If your employee started mid-year, their YTD will reflect only the earnings with your business from that point. 

Manually Editing YTD Values 

• In addition to automatic calculations, SecurePayStubs gives you the flexibility to manually edit YTD values before finalizing the pay stub. 
• This allows you to make quick corrections or adjustments if needed, ensuring complete accuracy. 

Why This Matters 

Setting the correct hire date ensures accurate YTD tracking for taxes, compliance, and employee clarity. Employers can also make manual adjustments when needed to keep records consistent across multiple payroll providers. 
With SecurePayStubs, you have the flexibility to handle both automatic and manual YTD updates, ensuring new hire pay stubs are accurate from day one.